Council meetings are held from 6.30pm the first and third Wednesday of the month in the Council Chambers, 62-78 Vincent Street, Cessnock.
Under the Local Government Act 1993 (The Act), Cessnock City Council is charged with the administration of our Local Government Area. Accordingly, Council must conduct its business and decision-making in formal Council and committee meetings.
As a general legislative requirement, all Council and committee meetings must be open to the public. However, recognising the need for confidentiality in specified circumstances, Council can exclude the public and the press, provided the legislative requirements are met.
The Act determines issues such as the minimum number of Council meetings that must be held during the year, what constitutes a quorum, when notices of meetings must be given, the roles of various participants, that is, the Mayor, Councillors and the General Manager, along with restrictions and requirements that might impact on each of the roles.
Council has adopted a "Code of Meeting Practice" that complies with the Local Government (General) Regulations 2005. This code contains the rules and regulations on how Council and committee meetings should be conducted and details issues and procedures for matters such as motions, amendments and the general conduct of speeches.
Business Papers and Minutes
Before each Council meeting, a Business Paper is prepared detailing the items that are to be presented to the Council meeting.
Readers should be aware that the Recommendations and Notices of Motion as set out in the Council Business Paper are simply proposals to the Council for its consideration. The Council may adopt these proposals, amend the proposals, determine a completely different course of action, or it may decline to pursue any course of action.
The decision of the Council becomes a resolution of the Council and is recorded in the Council Minutes. Readers are referred to this separate document. The Council Business Paper and the Council Minutes are linked by the common Item Numbers and Titles.
Business Papers are available for inspection at Council's Libraries and Offices on the Friday afternoon preceding the meeting and via the link above.
Ordinary Meeting of Council
The Ordinary Meeting is held on the first and third Wednesday of each month and has total authority to make resolutions on any matter before Council. The Ordinary Meeting business deals with, but it is not limited to, Mayoral minutes, matters referred from previous Council and Committee meetings, reports of the General Manager, adoption of minutes of Standing Committees, mediation reports, notices of motions, matters for information, general business and confidential reports.
Addressing a meeting of Council
Information regarding addressing a meeting of council can be found in Council's Request to Address Council Policy.
Conflict of Interest Disclosure from Councillors at Council Meetings Register
A Councillor or a member of a Council Committee who has a pecuniary interest in any matter with which the Council is concerned and who is present at a meeting of the Council or Committee at which the matter is being considered must disclose the nature of the interest to the meeting as soon as practicable.
The Councillor or member must not be present at, or in sight of, the meeting of the Council or Committee: at any time during which the matter is being considered or discussed by the Council or Committee, or at any time during which the Council or Committee is voting on any question in relation to the matter.
Register of planning decisions required
The General Manager is required to keep a register containing (for each planning decision made at a council or committee meeting) the names of Councillors who supported the decision and those that opposed the decision. To maintain the register, the amendments require that a division be called whenever a planning decision is put at a council or committee meeting, including meetings closed to the public.
Council's Corporate and Community Services Department is responsible for the administrative functions necessary to ensure all meetings are called and managed in accordance with the various legislative requirements. For more information please phone (02) 4993 4100 or email email@example.com.